2009 AGM Minutes

Cinzia, Davide, Robin, Phil, John, Irwin, Cliff, Richard, Kathryn, Craig

None

Accepted

None

 Irwin summarized his report to the meeting. It is already published on the web site.

Richard summarized his report to the meeting. It is already published on the web site.

Kathryn reported that the final accounts could not be prepared until the end of the financial year. As a handy guide to the financial health of the club we have about as much in the bank as we did at the same time last year.

Phil summarized his report to the meeting. It is already published on the web site.

The meeting agreed that we would continue with the current format of a single three hour slot on Sunday evenings. We will research the possibility of another training slot. There were a number of suggestions as to how we might use/procure extra training time including:

-          Additional ad-hoc ‘training camps’ to allow a team to train together as a unit

-          Additional training sessions might not necessarily be at the Lime Kiln Centre

-          Playing matches on another night. This would allow more training time as matches would not eat into training time. OTOH unless we can arrange a slot long enough for a double header it will be harder and less convenient for the non-playing team to provide officials. There will be additional costs.

The meeting agreed to change the policy on fees to formally offer a pay weekly option. This will be on an experimental basis to initially run from the start of next season to Christmas. The meeting authorised the committee to set the actual levels of the fees. The actual fee levels cannot be finalized until we have more details on our costs for next season. It was suggested that the likely ratio, monthly to weekly, should be about £16/£6. This would give a financial incentive to pay by the month and to play every week. The history of the club suggests that monthly payment is more convenient for the treasurer – who prefers to play rather than count money, and results in a more consistent flow of funds to the club.

The item was voted on. For the status quo – 2, for a weekly payment option – 5, abstentions – 3.

The meeting authorised the committee to set the actual level of fees for next season once we have more detail of our likely expenses. It is already known that the hall hire cost will rise by about £500 over the next season.

The following appointments were agreed

 

Cliff accepted votes on the night and will be canvassing other members before announcing a final result

Will be Sunday 17^th May at Tidworth Leisure Centre

Possible date Sunday 14^th June – Phil investigating the venue

As a club we have agreed to help out and run some sessions for kids.  Phil needs some helpers

Irwin is looking for team entries (6/side outdoor) and volunteers to help run the event.

Salisbury  4/5 July – Jorg appears to be trying to get a team up

Bath 25/26 July – Phil has entered a team.

Gloucester 8/9 Aug – Phil will co-ordinate

– 1^st Sunday in September (6^th)

The meeting did not agree any further plans for advertising. We appear at local events, we support events such as Swindon challenge. We have a banner we use to advertise the club at these events.

The web-site attracted some criticism for being slow. This could be corrected but would require moving it to a hosted environment which would cost some money to do.

Irwin is happy to continue organising WVA tournaments

Phil is happy to co-ordinate

None

The meeting closed at 21:50